Procurement Process: A Guide to Modern Procurement Overview of the procurement process and should include a numbered listicle of the topics that will be covered in the topic cluster.
What is the Procurement Process? High-level of overview of what is the purchasing process
Overview of why procurement is an important part of a business.
Procurement Process Best Practices Overview of some of the common best practices for the procurement process.
Why businesses should invest in modern/cloud based procurement technology (ex. how technology has sped up the process or made ordering easier).
Why it is important for a business to have a good supplier relationship.
Why a business should continue to try to optimize their inventory management, using modern technology (like JotForm) to become more strategic with their procurement.
How having good contract management can help a business avoid common pitfalls (consistent contracts or continuity).
Why a business should invest in having a transparent procurement process, allowing for internal and external review.
Procurement Process Steps
Step 1: Identifying Needs High-level of overview of the different steps involved in the procurement process.
Tips for how to identify changing need/ how to conduct a conducting an internal needs assessment.
How forms can be used to track inventory/stock, helping business determine when to make purchases based on their needs.
How forms can be used to simplify the approval process for placing purchases.
How forms can be used to track the final purchase order for administrative purposes.
Step 2: Supplier Selection Overview of the supplier selection step of the procurement process.
Tips for what to look for when selecting a supplier? (price, technology, quality, location
What information a company should look for when hiring new vendors and how forms can be used to register new vendor information.
How forms can be used to collect potential vendor contact info and help maintain a list of potential contacts.
What is an RFQ and how to use forms to get a quote for a purchase.
Step3: Negotiation & Contract Overview of the contract finalization step of the procurement process.
Tips for drafting a purchasing agreement and how forms can be used to reach the agreement.
Tips for drafting a official contract and how forms can be used to complete the finalization.
Tips for drafting terms/conditions and how forms can be used to get final sign offs from all parties involved.
Step 4: Receive Goods High-level overview of the receiving of goods, when does this step begin and when does it end.
How to use forms to simplify the receiving of goods process, ensuring accurate orders were filled.
How forms can be used to maintain quality strands of incoming goods.
Step 5: Procurement Payment Start off section with a high-level overview of the accounts payable process
The importance of having a authorization process for purchases and how forms can be used to get final approval from management.
The importance of keep a record of receipts for record keeping and how forms can be used to collect payment receipts.