Three expert tips to improve procurement processes

Three expert tips to improve procurement processes

Why are procurement processes central to a company?

Procurement processes are at the center of the Supply Chain, and they are necessary to perform any production or sales activity down the line.

The procurement lifecycle management‌ is composed of several parts, which can be summed up in the plan buy pay process‌ in few steps:

  • Planning which resources are necessary for the planned activities,

  • Buying these resources from the best providers,

  • Paying them adequatly.

Several softwares are helping to perform these activities simply, efficiently, and with access to the largest possible pool of suppliers such as Ariba SAP‌ online platform that allows to manage the operational procurement‌ processes of nearly any company, thus improving drastically their global Materials Management process‌ that must be in place even before starting with procurement.

Tips to improve procurement processes

We asked the community below questions for their best tips on improving corporate procurement processes:

What is one tip you would give to supply chain managers or to employees dealing with procurement to improve the ERP (or not) procurement processes?

These questions are very important to improve the raw materials management‌ processes of the company, and ensure a smooth procurement that will allow for the production to run on time, to have enough semi-finished or finished good to ship when the sales will be coming.

Here is what they answered told us:

SAP procurement online training
SAP procurement online training

Adeel Shabir, Indoor Champ: mandatory process for consumer goods purchase

The procurement process is mandatory if you have a business that's been doing a purchase of consumer goods. There are many things that you need to keep in mind when handling procurement processes.

*Following are the tips for improving procurement processes:*
  • 1. Build better relationships with the suppliers. This is necessary because in order o maintain your procurement plan you need to have great relationships with the suppliers. This can really enhance your position in handling procurement efficiently.

  • 2. Enhance your network. When you have procurement division to handle, you need to enhance your networking abilities to have as much knowledge about the market. This way you know about the market.

  • 3. Keep an eye on global trends. When you are in the business, you have to take care of the upcoming trends that is happening around you. This can only happen when you have great connections and your network is vast.

Adeel Shabir, Content Marketing Executive, Indoor ChampAdeel Shabir, Content Marketing Executive, Indoor Champ
I am a Content Marketing Executive at Indoor Champ - a media outlet created for indoor game enthusiasts. We believe games like table tennis and chess make people more productive and less stressful at work, and have more fun at home.
Indoorchamp 

John Moss, English Blinds: use an ERP to automate things

Making the fullest and most efficient use of your ERP can help you to manage purchase orders better and more efficiently, by streamlining and automating many of your most time-consuming processes. An ERP can automate things like creating shipment tracking numbers, inventory checks, fulfilment triggers, coordination of supplies, and a wide range of other tasks too if you really get down to it, including checking other sites for available stock if something is unavailable at your localized hub.

Your ERP can also enable you to save masses of time on creating and overseeing purchase orders by setting up a framework for one-click reordering and breaking down orders on a line-by-line basis, as well as staggering multiple delivery dates and locations from the same purchase order if needed too!

John Moss, English Blinds, CEOJohn Moss, English Blinds, CEO
English Blinds

Leonard Ang, CMO Iproperty Management: partner with suppliers through an ERP

For me, one best way to approach the procurement process is to recognize suppliers as your partners since they are important to an organization’s success. This is because both your companies share vital information regarding the supply-chain which is essential in aligning the future plans of both parties. With ERP, you not only share strong supplier partnership agreements, but you get to facilitate exchange of information regarding sales and operational forecasts and plans. With this, cost reductions and improved profitability may be observed since there is enhanced automation ability on managing inventory, supplier rebates, claims, purchasing, payments, and request for quotation.

Leonard Ang, Community Manager, CMO Iproperty ManagementLeonard Ang, Community Manager, CMO Iproperty Management
My name is Leonard Ang. I'm a writer for CMO Iproperty Management, a B2B Ecommerce company that sells labels to warehouses, schools, universities, and organizations in the public sector.
CMO Iproperty Management
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