Solve issue factory calendar in SAP does not exist

Factory calendar in SAP and inbound delivery

The factory calendar in SAP is used to tell the  SAP system   and its users when a factory is able to work, including bank holidays, working days, and work hours.

It is therefore used to plan the production, following the MRP procedure defined in the Master Master views and the  SAP MM   module.

An inbound delivery is the next step in the  procurement lifecycle management   after  create a purchase order   when the goods are actually coming physically in the warehouse, after what it is possible to  create a supplier invoice   and finish the  procurement lifecycle management   once the supplier has paid.

Creation of an inbound delivery without calendar

When creating an inbound delivery without a factory calendar defined, an error might occur.

If the error message displayed is Factory calendar does not exist, do not panic, as it can easily be solved in the SAP system.

Display the error message to see that there are two possible causes, as it can be possible that the customer calendar setup for the unloading point as not been set, or that the billing dates in the factory calendar are not matching.

Setup plant factory calendar

The first step is to check that the plant has a default factory calendar set.

To perform this check, open the customization image transaction SPRO, and find the logistics define, copy, delete, check plant to be able to modify the factory calendar for the plant.

Check factory calendar for plant: SPRO > Enterprise Structure > Definition > Logistics - General > Define, copy, delete, check plant

Then, find the plant in which the inbound delivery is to be created. Use the search function if necessary, in case too many plants are displayed.

It might be the case that the plant hasn't been assigned a factory calendar, in which case the corresponding field factory calendar would be blank.

If that is the case, select the right factory calendar to use for the plant, and save the transaction.

A customizing request will be necessary, as requested by the corresponding prompt.

Create inbound delivery with factory calendar

Now that the factory calendar has been setup for the plant, it is possible create an inbound delivery for the goods received.

Simply go back to the transaction code VL31N create inbound delivery, and start the process again.

It should now be possible to save it.

Frequently Asked Questions

What functionality does calendar in SAP have?

The factory calendar in SAP is used to plan production according to the MRP procedure defined in the Master Master and SAP MM views. That is, it is used for the SAP system and its users when the factory can operate, including holidays, working days, and business hours.

How to resolve the 'factory calendar does not exist' error in SAP?

To resolve this issue, check the factory calendar settings in SAP to ensure it's correctly configured with all necessary holidays and working days.

Basic SAP Logistics Configuration video