Supplier has not been created for purchasing organization

Vendor has not been created for purchasing organization

During a Purchase Info Record (PIR) creation in SAP, the error 06321 Supplier 123 not created by purchasing organization ABC might occur – the most likely root cause being that the supplier used isn't setup as a vendor, and therefore another one is needed.

A purchasing info record not found in purchasing organization simply mean that it has to be created as described below.

As described in the Performance Assistant, use the direct link to create a new supplier and PIR in SAP:

Create vendor for purchasing organization SAP

Or go directly to transaction SAP XK01, business partner creation

There, select how you want to create the business partner, for example as an organization

Make sure to Create in BP role as Vendor, and enter the necessary information (Name, Search Term 1, Postal Code/City, Country and Language being mandatory)

Go then to the Purchasing view:

How to assign vendor to purchase organization in SAP

Enter the Purchasing Organization to which the business partner should be assigned, as well as the Order Currency.

You can then save it, it should be created and ready to use.

To find the corresponding Vendor Number of the newly created business partner, in General Data, open the Supplier: General Data tab. There, the system assigned vendor number is displayed, which you can use to create a PIR Purchasing Info Record.

How to add purchasing organization to vendor in SAP

In SAP transaction XK01, put in the organizational information: vendor, company code, purchasing organization and account group. Validate the selection, and, in the next screen, add the purchasing organization information to the vendor.

How to assign vendor to purchase organization in SAP

Assigning a vendor to a purchasing organization in SAP can be done either in transaction XK01, or in IMG > logistics execution > transportation > shipment costs > settlement > assign purchasing data.

How to create vendor in SAP

To create a vendor in SAP, follow these basic steps:

• go to transaction FK01 create vendor,
• enter account group, company code and vendor number,
• in address tab, enter vendor details,
• enter vendor extra information such as corporate group, reconciliation account, cash management group, payment terms, ...
• save the newly created vendor, and copy its number for further processing.

Supplier not yet created by purchasing organization in S4 HANA

Solving the error Vendor has not been created for purchasing organization in S4 SAP HANA is pretty similar to solving it in the R3 SAP system. See below a full guide in image.

Frequently Asked Questions

How to create vendor for purchasing organization SAP?

Go to transaction SAP XK01, Create Business Partner and there choose how you want to create the business partner, for example as an organization. Next, create a vendor role in BP and enter the required information.

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