ME47 SAP quotation creation for purchasing in easy steps

SAP quotation explained

A quotation in SAP is created as part of a  SAP purchase order   creation in the  SAP MM   module, after having received quotations from a supplier following a  request for quotation   that has been sent to them.

It is a document received from a supplier that contains its terms and conditions for a possible delivery, and can be compared against other similar documents from competitors for the same purchase requisition. The quotation with the best price, delivery conditions, or other criteria, will be selected.

In the procurement lifecycle management, receiving quotations from suppliers happens after sending  request for quotation   to several suppliers, and before creating an  SAP purchase order   as part of the  operational procurement   process and of the  plan buy pay process   in both  SAP system   and Ariba SAP.

After that, once a supplier has been chosen, eventually after creating a price comparison list, you can  create a purchase order   and ultimately lead to  create a supplier invoice   in  SAP FICO   according to the goods delivery that will happen, thus ending the operatinal procurement cycle.

Create a SAP quotation from a request for quotation

Create a SAP quotation by using the transaction ME47 in the SAP interface.

Once in the SAP quotation maintain transaction, it will be necessary to enter the number of a request for quotation, as a quotation must come from a given  request for quotation   RFQ that has been sent to a supplier - the suppliers are not supposed to send quotations for no reason.

Select the  request for quotation   number using the SAP help, or by simply typing the number if you know it.

Maintain SAP quotation

Once in the main screen of the transaction, all lines that had been entered in the correspondign  request for quotation   will be displayed.

For each line, it is possible to update the material text, as it can differ per supplier, and of course the important information of the SAP quotation: the quantity, delivery date, and net price, which are the most important part of an SAP quotation.

Updating delivery schedule

Additional screens are available, such as the delivery schedule, which can be very different per supplier.

The extra screens can be accessed by using the more option on the right side of the menu in SAP 750 GUI interface, or using keyboard shortcuts such as Shift+F5 for the delivery schedule.

In the delivery schedule screen, it is possible to reflect the supplier's delivery conditions, such as several batches delivered on different days by different trucks.

All details of the deliveries can be entered on different lines: delivery date, scheduled quantity, delivery time, and Statistics-Relevant Delivery Date.

Each item can have its own delivery schedule.

After that, save the data in the SAP quotation transaction ME47 to exit the current SAP quotation.

Price comparison list

Going further, once several SAP quotation have been received in answer the the corresponding request for quotation, it is possible to compare them using the price comparison list transaction.

The different quotations linked to the same  purchase requisition   will easily be compared against each other in that screen.

Frequently Asked Questions

What are the steps for creating a quotation for purchasing in SAP?

Creating a quotation in SAP involves using the ME47 transaction to enter vendor quotes against purchase requisitions for comparison and selection.

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